OH&S Inspections in Canada: A Practical Guide

Step 1: Start with a Plan

Before you walk the site with a clipboard, take time to prepare:

• Define the scope: What areas, equipment, or processes will you inspect?
• Assemble the right team: Ideally, inspections should involve a supervisor, a safety representative, and a worker familiar with the area.
• Set a frequency: Most workplaces conduct inspections monthly, but high-risk areas may need weekly or daily checks.
• Review past incidents: Look at previous reports, near-misses, or inspection results to see what needs special attention.

Alberta’s OH&S Code doesn’t prescribe exact inspection intervals, but it does require a proactive approach that includes regular monitoring of the workplace.

For more on Alberta inspection obligations: https://www.alberta.ca/ohs-inspections.aspx

Step 2: Use the Right Tools

An inspection without a checklist is like going to the grocery store without a list—you’ll miss something.

Here’s what you should have on hand:

• A customized inspection checklist based on your industry and worksite hazards
• A notepad or digital inspection form
• A smartphone or camera to capture visual evidence
• The appropriate PPE for the inspection area

Your checklist should include physical hazards (e.g., trip risks, noise), procedural issues (e.g., missing signage, expired certifications), and behavioral observations (e.g., improper lifting or PPE misuse).

CCOHS provides templates and guidance here: https://www.ccohs.ca/topics/programs/programs/inspections/

Step 3: Conduct the Walkthrough

When you're on the ground, take a systematic approach. Inspect from top to bottom and left to right. Look beyond the obvious.

During your walkthrough:

• Observe how tasks are performed, not just the condition of equipment
• Talk to workers—ask if they feel safe or if anything seems off
• Look at equipment both at rest and in use
• Check storage areas, exits, first aid supplies, and PPE stations
• Listen for unfamiliar sounds (they often signal equipment issues)

Be methodical. Don’t rush. You’re not just checking boxes—you’re actively identifying potential harm.

More tips from CCOHS: https://www.ccohs.ca/oshanswers/prevention/effectiv.html

Step 4: Record Your Findings

A workplace inspection is only valuable if the findings are captured clearly and action is taken.

Your report should include:

• Inspection date, area, and team members
• Description of each hazard or concern observed
• Recommended corrective action
• Priority level or risk rating (e.g., low, medium, high)
• Assigned person responsible and completion deadline

Digital forms or inspection apps are useful, but even a well-organized paper log can work—so long as follow-up is tracked and completed.

WorkSafeBC recommends documenting even minor observations to build a strong safety culture over time: https://www.worksafebc.com/en/health-safety/create-manage/workplace-inspections

Step 5: Close the Loop with Corrective Actions

This is where many inspections fall flat. It’s easy to identify hazards—but not always easy to ensure they’re fixed.

You need a system for tracking and verifying that corrective actions are:

• Assigned to someone with authority and capacity to complete the fix
• Completed by the target deadline
• Verified to be effective

Use a corrective action log or dashboard that flags overdue items and sends reminders. Re-inspect where needed, especially if the hazard was serious.

According to the Canada Labour Code, simply noting a hazard without follow-through is a failure of due diligence.

Details here: https://www.canada.ca/en/employment-social-development/services/health-safety/reports/inspections.html

Step 6: Analyze and Adjust

Don’t let inspection reports collect dust. Use them to find patterns and continuously improve your health and safety program.

Once or twice a year:

• Review all inspection reports and track recurring issues
• Compare findings to incident and injury data
• Adjust training, procedures, or supervision as needed
• Update your inspection checklist to reflect new equipment or risks

If a certain type of hazard keeps showing up, it’s likely a system-level issue—not just a fluke.

Step 7: Be Ready for Regulatory Inspections

Provincial OH&S officers have the right to conduct unannounced inspections. They may:

• Interview workers
• Review records
• Inspect equipment
• Issue orders or stop work if they see imminent danger

If your inspection program is thorough and documented, you’ll be in good shape when regulators come knocking.

Find Alberta’s inspection protocols here: https://www.alberta.ca/ohs-inspections.aspx

Pro Tip:
If you spot a safety issue during a general site walk or informal tour, don’t just move on—turn it into a formal inspection. Record your observations, document any hazards, and complete the appropriate inspection form or log it in your safety app. A proactive approach not only strengthens your due diligence—it turns casual awareness into actionable compliance.

A general workplace inspection might seem simple, but it can reveal the root causes of serious incidents if done right. It’s not about fault-finding—it’s about protecting people and improving systems. Whether you're running a construction crew, managing a warehouse, or operating a medical office, inspections should be part of your daily safety rhythm—not just a paperwork exercise.

Stay proactive, stay curious, and stay safe.

And if you need help getting there? We’ve got your back. Contact Calgary Safety Consultants for your complimentary consult to explore tailored OH&S solutions that drive real results.

Stay safe! 

Additional References

• Canadian Centre for Occupational Health and Safety (CCOHS): https://www.ccohs.ca/oshanswers/hsprograms
• Government of Canada: Workplace Inspections Guide: https://www.canada.ca/en/employment-social-development/services/health-safety/reports/inspections.html
• Alberta OHS Inspections: https://www.alberta.ca/ohs-inspections.aspx
• WorkSafeBC Inspection Guidelines: https://www.worksafebc.com/en/health-safety/create-manage/workplace-inspections